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Purchasing Analyst
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Position Number: 2155892
Location: Santa Cruz, CA
Position Type: Business and Financial Management

Purchasing Analyst

Location: Santa Cruz
Job ID: 15326

Initial Review Date (IRD)
UC Santa Cruz staff jobs are posted until filled. Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. NOTE: Materials submitted after the IRD will be forwarded only at the request of the hiring unit. Submit your materials before the IRD to ensure consideration by the hiring unit.

The Initial Review Date (IRD) for this job is: 02-23-2021

Dept Marketing Statement
Information Technology Services (ITS) is the campus innovation nexus that supports and amplifies the value of research, teaching, learning, and digital experiences at UC Santa Cruz. We are a group of diverse, enthusiastic people who produce extraordinary results that foster a campus climate where employees feel a sense of belonging.

Our guiding principles are integrity, client focus, teamwork, knowledge, and fulfillment. We are looking for people who are deeply curious, hard-working, ambitious, kind, and deeply committed to inclusive excellence. We aspire to operate in an Agile and Lean fashion.

Our goal is to continually improve our service quality, experience, and value to our constituents. We care deeply about creating a diverse, high performing organization through recruiting while developing highly talented, well-rounded, staff. We invest in career paths and career development, devoting a significant amount of resources to skill and professional development for our staff.

ITS promotes two areas for skill growth:

1. Developing generalizing specialists by focusing on technical depth and breadth

2. Growing service and product expertise

More information about Information Technology Services can be found at: https://its.ucsc.edu

Job Overview

The Technology and Engineering (T&E) Purchasing Analyst position is responsible for the purchasing, invoicing, supporting warehousing, assigning and inventorying of equipment, material and supplies used by Information Technology Services (ITS) in the support of telecommunications service orders, projects, infrastructure renewal activities and Data Center systems administration. The T&E Purchasing Analyst will support purchase order generation utilizing our existing Service Now and PCR360 Inventory systems to support assets and materials tracking.

In addition, the incumbent will be assisting with billing materials on projects, reconciling project and service order revenue/expenses, and providing a variety of management reports.

Pay, Benefits, & Work Schedule
Salary Information: $29.46/hour. Salary commensurate with skills, qualifications and experience.

No. of Positions: 1

Benefits Level Eligibility: This position is eligible for Full benefits

Schedule Information:
Part-time, Variable
Percentage of Time: 50%
Average Hours Per Week: 20
Days of the Week: Mon-Fri
Shift Includes: Day, Evenings

Employee Classification: This is a Career appointment

Job End Date: 2 years from hire date, with possibility of extension

Work Location: UC Santa Cruz main campus

Union Representation: Yes - SX Union

Job Duties
50% - Purchasing /Receiving / Shipping

Coordinates with vendors for repair or exchange of defective equipment, ensures proper documentation and packaging of equipment for shipping/delivery to vendor.
With guidance from campus Purchasing and the ITS Business Unit, researches, prices, sources, and negotiates with vendors regarding cost-effective sources, price structures, terms, delivery, availability and other pertinent information per UC Santa Cruz Policy.
Analyzes price proposals for purposes of making recommendations for sources of supply.
Inputs Purchase Requisitions (PR's), Departmental Purchase Orders (DPO's) and Department Repair Orders into campus purchasing system (CruzBuy), tracks the status of purchase orders through CruzBuy.
Processes emergency purchases using university procurement cards (Pro Card) and ensures purchases are rendered against the appropriate chart of accounts.
Accepts deliveries and verifies contents to original purchase order.

30% - Stocks, Spares, and Materials Control

In this role, the T&E Purchasing Analyst has a supporting role for creating and maintaining multiple Network and Telecommunication warehouses.
The incumbent will help support warehouse inventory which has over 1000 consignment and department owned items with a total value exceeding $50,000.
Prior to product installation, secures and stages project items in multiple locations for field technicians.
Ensures delivery of network items to the Network Operations Center (NOC) for configuration prior to product staging and installation.
Monitoring student employee input into the PCR360 system.
Assists in the processing of department invoices through PCR360 and Cruzbuy.
Verifies invoice amounts to associated terms and conditions of quote, packing slip, PO and/or contract.
Follows procedures for check and balance by submitting invoices to supervisor for approval.
Researches any anomalies or discrepancies with vendors and notes appropriate changes on documents.
Verifies accuracy of taxes, shipping and handling fees.
Assures that invoices are submitted in time to meet invoice payment requirements.
Tracks all transactions performed in Cruzbuy through the final approval process for payment to vendors.

20% - Asset Management

Assist in supporting activities that involve the tracking of serialized assets and UC owned equipment throughout their procurement, deployment and decommission lifespan.
Assist with record keeping, database updates and yearly audits.

ITS Security Statement
Duties/Responsibilities: Information Technology positions are responsible for the security of UC Institutional Information and IT Resources. The incumbent is required to follow all applicable information security policies, procedures, and standards to maintain minimum standards of information security for data, systems and applications. Supervisors are responsible for making sure their staff have appropriate security skills and qualifications, and complete all appropriate and required security training.

Required Qualifications

Organizational skills sufficient to function with changing priorities in a dynamic, fast-paced environment, while maintaining attention to detail to assure completion and accuracy of all assignments.
Knowledge of and experience with purchasing/procurement procedures and systems; shipping, receiving, stocking, and dispensing of items within a warehouse; and inventory control methods, and auditing.
Ability to learn and understand University purchasing functions and procedures.
Excellent recording skills, to include data entry, inquiry, and retrieval on a computerized inventory tracking system.
Excellent communication skills.

APPLICANTS ARE REQUIRED TO USE THE UCSC ON-LINE PROCESS
View full job description and access on-line application:
https://careerspub.universityofcalifornia.edu/psp/ucsc/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=11&JobOpeningId=15326&PostingSeq=1

To ensure review of application materials by the hiring unit, they must be submitted on or before the initial review date (IRD) via the Staff Employment Opportunities web site; https://jobs.ucsc.edu. A computer is available at the UC Santa Cruz Staff Human Resources Office located at Scotts Valley Center. The Scotts Valley Center is located at 100 Enterprise Way, Suite E100, Scotts Valley, CA 95066. To learn more or to request disability accommodations, call 831-459-2009. Hearing impaired are encouraged to use the California Relay Service at 800-735-2922. UC Santa Cruz is an Equal Opportunity Employer.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.